Support
Office Manager
Buffalo
- Full-Time
- 2550 Main Street, Buffalo, NY
Coordinates of this location not found
Summary of Position Function
Performs complex administrative tasks and provides administrative support to a department head and/or manager. May also train clerical support staff.
COMPENSATION: $20.08/hr – $25.60/hr
Education Requirements
- High School Diploma or equivalent
Experience
- Three years work-related experience. Â Previous supervisory experience preferred
Must possess valid Driver’s license and ability to travel between locations if needed.
Interested in this position?
Major Duties & Responsibilities
- Knowledge and demonstration of agency core values in day-to-day activities
- Ensure the criteria for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment
- Consistently maintain a neat, organized work environment
- Assists with the Pulling Charts and preparing records to give to the Psychiatrist or NPP
- Processes Intakes, scheduling, auditing of all progress notes, posting and filing
- Schedule preparation to include authorization verification, copay/private fee amounts, client balances and the appropriate notification of senior staff when appropriate
- Constant verifications of 3rd Party payers, Medicaid and authorizations, completion of client financial reviews
- Reconciliation and posting of all client payments
- Processing of client records
- Typing
- Oversight of other Office Staff with day-to-day tasks
- Constant direct communication with Director of Reimbursement & Support Services
- Other Duties as assigned
- Type business letters, memorandums, reports, charts, etc. on a personal computer
- Composes and prepares routine correspondence for signature
- Establishes and maintains confidential files and records
- Proofreads and corrects grammatical, punctuation and spelling errors
- Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items
- Attends departmental meetings; takes notes and prepares/distributes meeting minutes
- Orients new personnel to agency’s policies and procedures
- Answers telephone and direct calls to the appropriate person
- Orders and maintains office supplies and equipment
- Operates office machines and instructs others in the operation of same
SKILLS/COMPETENCIES:
- Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Â Strong understanding of and ability to use internet search engines
- Excellent interpersonal skills and communication skills both verbal and written
- Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills
- Ability to handle multiple tasks
- Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.
- Ability to operate office equipment
Interested in this position?
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